Description:
About the job
Senior Commercial – Contracts and Procurement manager
I. ROLE PURPOSE
Leading a Commercial Team on a programme and responsible for fulfilling the requirements of the Commercial function ensuring projects are delivered on time and in budget, including optimizing performance while protecting the business from commercial risk on a major project or portfolio of projects.
II. KEY RESPONSIBILITIES
Managerial & Strategic
- One Team culture promoting complete and seamless integration across the business
- Overall Commercial Lead for the projects
- Contribute to the development of the strategy, annual budget and operational plan for the function and business (as necessary), in line with the defined priorities.
- Manage the annual budget spend as per the annual operating plan, for the programme, identifying deviation and proposing mitigation plans.
- Measures performance against project and functional KPI’s, providing guidance to achieve targets.
- Manage complex large-scale projects and / or multiple projects, leading commercial teams and consultants responsible for the delivery of the project(s).
- Demonstrate proven capabilities of project management principles and methodologies using a regulated approach on key stages / gateways within the framework of the business’s Processes working on projects.
- Ensure that the project management and commercial functions operate efficiently with Consultants, Contractors and other stakeholders/vendors
- Ensure a “no-surprise” culture within the business, towards the delivery of the Company’s mandate, reporting of project progress performance, highlighting areas of concern, where the risk profile has changed & any issues may impact the project & overall strategic objectives
III. Core Responsibilities
- Leading Pre-Contract commercial activities including RFP preparation and responses
- Develop a Commercial delivery plan for the programme / project ensuring the delivery thereof.
- Supervise the preparation of Cost Plans, and manage the compilation of data in a sophisticated format to enable analysis and interrogation.
- Comprehensively interrogate and manage the project cost report(s) and advise on key issues.
- Managing design costs (Expenditure and CAPEX) against approved / estimated budgets
- Ultimate responsibility for cost plan accuracy, interrogation, updates and coordination
- Validate and challenge Contractors and Vendors’ execution plans.
Cash Management and Optimization
- Supervise and support preparation and scrutiny of long-term cash forecasts, establish targets, monitor results and interpret reasons for deviation
- Advise on techniques to fairly distribute cash promoting progress & meeting KPI’s.
- ‘Big Picture’ cash management strategic invention to maximize benefit to the business.
Risk & Opportunity Management
- Lead the establishment, maintenance and accuracy of the project Risk Register including supporting the identification of risk mitigation plans and leading periodic updates, as required.
- Facilitate risk management reviews and workshops, identify and classify project and business risks, reconcile the interaction of various risks, and propose and implement viable solutions
Reporting and Data Management
- Ability to interpret complex project cost reports and explain key findings, metrics and trends
- Accurately correlate project data to business priorities and lead the pursuit of project opportunities and defense against risks by foreseeing trends and bringing extensive experience and knowledge.
- Devises and manage project cost reporting from Connected Cost, with associated capacity to interrogate data and identify trends.
- Lead and supervise the production of contractual correspondence and reports quickly, concisely and effectively to the requirements of the business.
- Ensure Dashboard reporting is produced on-time with accurate data with no deviation from established template
- Analyze the data and interpret metrics and variance trends, proposing and implementing mitigation strategies where variances are adverse
- Lead Internal Reporting (Financial and Commercial) and management including: Contingency Management, Budget Transfers, Commitments, Accruals, Cost Forecasting.
- Ensure all documentation is up to date and stored on the relevant server, including ensuring the Commercial server files are current and contain all documents as necessary
- Lead the Budget / Cost Management over responsible projects at all stages of its life.
- Change Management and Claims Management
- Lead the implementation and management of the Change Management process as per the Process & Procedures of the business, included all required documentation
Cost and Construction Works
- Ability to lead, monitor and guide at functional level the preparation of full quantification and cost data preparation for multiple complex projects accurately and swiftly.
- Review and validate quantities and rates, challenging assumptions where appropriate
- Negotiation and Dispute Resolution
- Skilled negotiator able to lead a negotiating team in relation to complex projects, and secure acceptable commercial results.
- Ability to autonomously negotiate / resolve difficult final account claims with all parties to the contract to optimize commercial benefit
- Ability to manage a dispute through any form of dispute resolution process with practical knowledge and understanding of all legal techniques attached thereto.
Standard Operating Procedures
- Ensure compliance with the company policies, procedures, management, and regulatory requirements.
- Manage the implementation of business-wide standard operating procedures (SOPs) for the function, across all Projects
- Periodically undertaking internal compliance audits adhering to the Standard Operating Procedures
Contract Procedures and Commercial Close-Out
- Ensure progress is not delayed by the Main Contractor as a result of delayed Contract Administration
- Interpret complex contractual clauses for contracts. Conversant in, and has the ability to negotiate in industry terms, bonds, warranties, guarantees, insurances, and other contractual mechanisms.
- Responsible for correspondences’ reviews and ensure all responses are issued on time
- Ability to investigate causes of delays and loss / expense, construct detailed legal arguments in respect of refuting entitlements, where not warranted, leading to the resolution of the issues.
- Lead, guide, devise and negotiate the approach, format and timescale of complex valuations.
- Develop and promote innovative provisional sum project procurement solutions,
- Supervise and lead the negotiation of Sub-Contract terms, documents, pricing schedules, scope of works.
Final Account and commercial benefit
- Stakeholder Management (CMC / PMC / Main Contractors)
- Represent interactions with all directly engaged Contractors, Client Representatives, and Professional teams.
- Management of Cost Consultants and PMC Commercial Consultants and all deliverables
- Produce monthly consultant evaluations against contracted scopes and general performance expectations and escalate where issues are present
Strategy Implementation
- Set, Implement and execute the Commercial Strategy & action plan
- Contribute to the planning and execution of the strategic vision, goals and execution road map
- Ensure effective support is provided to the overall business, engaged in the development of the Business Plan together with the individual Projects’ Business Cases & Strategies
Decision Making & Problem Solving
- Manage commercial matters and issues, executing appropriate technical / non-technical solutions.
- Simplify complex issues and develop scenarios to enable Responsible Decision Making
Contract Management
- Lead contract negotiations with service providers.
- Review contract documentation and provide contractual support as a subject matter expert
HSEQ
- Promote good health, safety and environmental practices. Provide, or where necessary source, training for staff in relation to health and safety policies, practice and procedures. Liaise with the Health and Safety department to ensure policies, practices and procedures meet their requirements.
People Management Responsibilities
- Define goals and key performance indicators for each member of the team and ensure effective application performance and management processes.
- Develop talent within the department by providing guidance, ongoing feedback, coaching and development opportunities to individuals to enable achievement of the defined goals.
- Ensure a high level of employee engagement and capability development by providing on-going feedback and coaching team members within the department.
- Conduct periodical meetings with the team to explain new strategic business directions, unify and direct efforts towards the business and functional annual targets and evaluate work progress.
- Lead the planning and selection of manpower, in line with the business and operational plans.
- Introduce new insight and strong motivation enabling the performance and capability development in others.
- Challenge and shape plans, creating alignment between individual activities / objectives
- Take personal responsibility for creating high levels of team motivation and engagement.
- Effectively tailor communications and consistently achieve clarity, brevity and impact in written material, small meetings and presentations.
Generic Responsibilities
- Strive to achieve the highest levels of commitment to the vision, mission and values to ensure that the organization achieves and exceeds its strategic objectives.
IV. KNOWLEDGE & EXPERIENCE
Minimum Qualifications
§ Quantity Surveying, Construction Management, Building, Engineering Degree or equivalent.
Professional Certifications
§ Preferable:
o MRICS / FRICS Royal Institute of Chartered Surveyors
Language Skills
§ Written and Spoken English / Arabic a substantial benefit
V. EXPERIENCE
Years of Experience
- A minimum of 18+ years of experience in Commercial Management within the Real Estate Industry, specifically construction and/or development, 5 to 10 years of which has been spent in managerial positions
Inbox CV's @ ahmed.linkedincv@gmail.com
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