Proposal Coordinator/office Admin (oil & Gas)

Description:

Main Responsibilities

• Receive & Respond to clients solicitation of interest in upcoming projects
• Fill qualifications/registration forms required for periodic registration with new/existing clients in coordination/assistant of BD/PRJ team
• Keep track and records of tenders/projects in the existing Bids tracker
• Maintain archive of all tenders, submissions ,correspondences during tendering phase on SharePoint
• Receive and respond to client invitation to tender
• Obtain tenders documents from clients
• Prepare and distribute tender summery to concerned departments
• Distribute tender documents to different departments
• Receive supporting departments feedback and consolidate in the submitted offer (insurance /QHSE)
• Prepare /Fill tender forms as required
• Consolidate the technical offer from the projects/diving/Survey department
• Print offer for submission including preparation of sealed envelopes /soft copies…etc)
• Submission of offers to client
• Respond to client enquiries/clarifications in coordination with concerned department
• Receive Awarding faxes and prepare respond along with supporting documents ( Insurance documents, Bonds…etc) as received from PRJ/Diving/Survey
• Office admin support including receipt of visitors , booking meeting rooms…etc)
• Receiving and dispatching courier from /to company/clients
• Responsible for Office supplies
• Admin assistant to Cairo office Management team ( HR, Contracts, Finance, Managing directors..etc)
• QHSE Responsibilities:
• Support the organization’s policy commitments and other applicable Arrangements related to its QHSE management system
• Take reasonable care of their own health and safety
• Take reasonable care not to put other people - fellow employees and members of the public - at risk by what they do or don't do in the course of their work
• Notify their line manager about any health, safety or environmental concerns they have
• Suggest improvements and being active in the general improvement of all Systems and methods of work to ensure Company operations are carried out in a personally and environmentally safe, reliable and cost effective way

Requirements
EDUCATION

• BSc. Engineering / Arts

KNOWLEDGE

• Projects reporting
• Audit compliance and conformity rules
• Recordkeeping and tracking
• Very good knowledge of EGPC contracts forms, terms & conditions

Experience

• + 3 years in offshore oils and services industries
• + 2 years in handling contracts and tenders
• + 2 years in handling Audits and Inspections