Description:
Requirements
- Language requirements: Fluent English and Arabic
- Work experience: 5 years of experience in a multinational company is preferred.
- Saudi National required
General Accounting – as per Saudization the role has to be done by a Saudi National:
- Vendor Management through LSEG systems (Ariba)
- Raise Office related Purchase Orders
- Receive and process all incoming and outgoing invoices.
- Tracking all pending invoices and follow up with accounts payable teams who are not based in Saudi.
- Escalate delayed payments.
- Prepare all Office Petty Cash and handle safe.
- Reconcile all used Petty Cash Vouchers
- Send report Petty Cash Report to Finance
- Works with site lead on handling local bank KYC paperwork when needed (recurring task with the bank)
- Coordinate with manpower all contractor related implementation from invoicing, to translating etc.
- Handles the relationship with auditors and provide all needed support to finalize the annual audit, issuing the financial statement and Tax return
- Accomplish LSEG financial controller demands and needs.
- Scanning and coding of all the payment invoices.
General Office Management
- Work closely with the facilities management to ensure a permanent hygiene atmosphere in the office.
- Keep relationship with the Landlord and ensure the continuous supply of utilities.
- Supervise and coordinate the facilities team and keep relationship with the facilities service provider Company.
- Responding and directing of emails on office inbox
- Processing of all mail incoming and outgoing
- Office walk throughs/inspections on a regular basis
- Managing of cleaning staff
- Managing of office driver
- Manage the relationship with mobile operators.
- Renew the company commercial register on quarterly basis and keep track of the renewal of the Tax card and VAT certificate.
- Manage and keep track of all incoming shipments and all outgoing couriers.
- Keep track of the Flight, hotel booking and the entry visa issuing for LSEG staff.
- Prepare all needed invitation letters for the visitors and anything that is employee related for travel.
- Keep track of the office stationery stock and prepare the stationery orders (Stationery, paper & Ink for photocopier, envelops)
- Coordinate the local contract signature for any local suppliers like manpower, medical, etc.