Description:
Job Summary: The Office Manager will oversee the parent company's daily administrative operations, ensuring the office's efficient functioning. This role involves managing office resources, coordinating with various departments, maintaining records, and providing administrative support to senior management. The Office Manager is critical in fostering a productive and organized work environment.
Key Responsibilities:
- Administrative Management:
- Oversee daily office operations, ensuring a smooth and efficient workflow.
- Manage office supplies inventory and place orders as needed.
- Develop and implement office policies and procedures to improve operational efficiency.
- Coordinate maintenance and repair of office equipment and facilities.
- Support to Senior Management:
- Provide administrative support to the CEO and senior management team.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare and distribute meeting agendas, minutes, and other relevant documents.
- Communication and Coordination:
- Act as a point of contact for internal and external communications, including phone calls, emails, and other correspondence.
- Facilitate effective communication and coordination between departments and subsidiaries.
- Human Resources Support:
- Assist in onboarding new employees and maintaining personnel records.
- Coordinate employee engagement activities and office events.
- Manage timekeeping and attendance records.
- Financial Administration:
- Assist with budget preparation and expense tracking.
- Handle invoicing, billing, and petty cash management.
- Coordinate with the finance department for financial reporting and audits.
- Records Management:
- Maintain and organize company records, ensuring confidentiality and compliance with regulatory requirements.
- Oversee document management systems and archiving processes.
- Project Management:
- Support special projects and initiatives as assigned by senior management.
- Monitor project timelines and deliverables, ensuring timely completion.
Requirements:
- Bilingual (Arabic and English)
- Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
- Knowledge of Office Administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Excellent written and verbal communication skills