Optimize Executive's Schedule: Expertly manage and prioritize the executive's calendar to enhance time utilization effectively.
Meeting and Event Coordination: Coordinate and arrange important meetings and events, ensuring timely distribution of pre-reading materials and overseeing responses and follow-ups.
Communication Management: Maintain seamless communication channels with Executive Committee members, the team, and the community, demonstrating initiative and discernment in handling inquiries.
International Travel Oversight: Arrange intricate international travel itineraries and oversee overseas visits.
Team Collaboration: Collaborate within the 'Senior Executive Assistant Team,' extending support as required.
Information Conveyance: Clearly communicate essential information to colleagues and external stakeholders.
Expense Management: Reconcile monthly expenses and oversee ad-hoc purchase orders.
HR Administration: Administer HR processes for the executive, ensuring accurate and up-to-date employee documents and changes.
Filing and Administration: Manage filing and administration effectively.
Confidential Matters: Handle personal and confidential matters discreetly and efficiently, demonstrating confidence in making decisions on behalf of the executive.
Requirements:
Executive Support Experience: Proven experience supporting C-level executives.
Interpersonal Skills: Comfortable engaging with individuals at all organizational levels, fostering harmonious relationships.
Organizational Skills: Highly organized, self-motivated, and focused on delivering key objectives amidst varied and evolving demands.
Team Collaboration: Ability to work independently while also contributing as a robust team player.
Attention to Detail: Meticulous attention to detail coupled with a strong work ethic.