Document Controller

 

Description:

Major Responsibilities
 

  • Provides document and/or records management services in accordance with established policies, and procedures .
  • Performs services to include but not limited to receiving, processing, distributing, retrieving and maintaining documents and/or records via Aconex.
  • Administers Aconex Workflows to manage the engineering, design, and construction review cycles.
  • Ensures that accurate records of issuance are captured in alignment with the records retention and turnover plan
  • Interfaces with internal and external customers in the resolution of questions, issues or actions .
  • Provides guidance to the project team members, contractors, and consultants, in the use of the ECMS (Aconex)
  • Communicates effectively with project team members, client representatives, and field personnel to ensure that contractor’s and consultant’s submissions meet quality standards and scheduled delivery. Assisting quality assurance audits, client reviews, and external audits
  • Assists project team members with questions or issues related to document numbering, work process, electronic/digital signatures, legibility, etc.
  • Assists the team on records security classification policy and procedures .
  • Prepares routine reports by exporting data from Aconex to excel, or other office software to assist the functions review cycles
  • Provides input to and updates desktop work instructions, plans and procedures
  • May Train others in use of Software Applications used for Document Management Activities.
  • Keeps abreast of department technologies, techniques, and services that are available
     

Education And Experience Requirements
 

  • Requires a minimum of 6-8 years of related experience
  • Bachelor’s degree preferred
     

Required Knowledge And Skills
 

  • Proficient in Aconex, SharePoint and MS Office Suite with advance knowledge in MS Excel.
  • Familiarity with ISO standards, project-specific documentation protocols, and regulatory compliance requirements.
  • Average understanding of the engineering and construction industry documentation types and work processes.
  • Problem-solving skills with a focus on process optimization and efficiency, attention to detail, quality driven, time management, adaptability, highly organized, typing proficiency and communication skills.
  • Ability to identify and mitigate document control process risks.
  • Skills in numbering and nomenclature
  • Uploading and distribution skills
  • Possess a solid work ethics
     

Key Factors For Determining Qualification
 

  • Must have strong communication skills, a customer focused approach, and a good command of the English language
  • Demonstrable proficiency of document control processes and usage of Aconex or equivalent ECMS/EDMS platforms, MS Excel and the whole MS office suite (i.e., Outlook, Word, PowerPoint, etc.)
  • Must be able to organize and prioritize assigned document management tasks and have strong interpersonal skills, and the ability to work flexibly and collaboratively with team members
  • Has specialized expertise, typically developed through a combination of job-related training and considerable work experience
  • Must be flexible and able to endorse and quickly adapt to changes in work focus

Organization Bechtel Corporation
Industry IT / Telecom / Software Jobs
Occupational Category Document Controller
Job Location Tabuk,Saudi Arabia
Shift Type Morning
Job Type Full Time
Gender No Preference
Career Level Experienced Professional
Experience 6 Years
Posted at 2025-01-06 6:20 am
Expires on 2025-04-06