Coordinator

Description:

About the job

Responsibilities:

Executes the day-to-day operations and logistics of the space efficiently and smoothly.

Liaises and communicates with vendors and suppliers on all venue maintenance and operational needs based on the established requirements..

Manages reception duties including daily visitor check-ins, phone and email inquiries and database using  management software for all purposes.

Conducts daily check up on the space to identify to all the space to identify needs for repair or renovation and liaise accordingly with the appropriate entity to ensure repair is done in a timely manner, and ensure space and staff are in health and safety regulations compliance

Responsible for moving furniture for setting up and  dismantling the space whenever needed for events or other client requirements

Liaise with event operators and handle all their requirements.

Monitors daily maintenance activities that happen both within and outside of the space, such as proper waste disposal.

Reports to the Space manager and Assistant Space Manager on a regular basis on all related issues and updates.

Supervises cleaning crew, maintenance workers and security system.

Keeps track of staff attendance and ensures that all on-ground staff are following the set shift schedules.

Maintains space information and acts as a reference for all space staff and visitors by providing them ongoing support.

Maintains the library, books, equipment and keeps a record of them.

Liaise and support the clients Social Media team in content creation as well as responding to users inquiries and comments.

Qualifications:

Minimum 2 years’ experience in venue operations or F&B

Fluent in English & Arabic

Knowledge of MS Office is a plus

Communications skills

Excellent organizational skills

Problem-solving skills

Time management skills

Physical ability to move furniture