Company Board Secretary

Description:

Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Role/Department

Under general supervision, the candidate will provide support to the board of directors, legal, compliance, risk and executive officers related matters. Support the business unit on an ongoing basis and on certain projects.

The Key Responsibilities Of The Role Include
 

• To draft Agendas at least 6 weeks in advance of board meeting
• Circulate final Agenda to board and other relevant attendees
• Request reports required for the board papers at least 4 weeks in advance of the meeting
• Follow up on action points required from the last board meeting with those allocated responsibility and ensure that they provide an update to the board
• Collate the requested reports, chase up any outstanding reports and put hard copy packs together
• Dispatch board packs to board and other relevant attendees 7 - 10 days prior to meeting
• Ensure that adequate levels of board pack materials and stationery are maintained at all times and re-order supplies when necessary
• To perform other company secretarial functions from time to time as may be required.
• Fulfill additional tasks relevant to the role and business requirements, including filing and general office administration