Administrative Manager

Description:

Memac Ogilvy is one of the leading creative networks in MENA with its flagship office in the UAE and a strong local footprint in the GCC and North Africa. It is part of the formidable worldwide WPP & Ogilvy network. It’s the only truly integrated comms network – with Consulting, Advertising- Brand & Content, PR, Experience & Health under 1 P&L and under single leadership. Memac Ogilvy is the most integrated modern creative and effective partner for client growth in MENA. We inspire brands and people to impact the world. We deliver on this by combining expert and new capabilities for modern marketing solutions, with solid project management expertise for agile and effective delivery as well as a thorough and passionate People agenda.

The agency is the most awarded Middle Eastern agency in Cannes as well as a big winner at the local award show Lynx. It counts around 500 staff members.

What We're Looking For

We are seeking a highly organized and detail-oriented Administrative Manager to provide essential administrative and logistical support to the leadership team. You will be a crucial link in ensuring the smooth functioning of the leadership team, enabling them to focus on strategic initiatives.

What You'll Do
 

• Manage the leadership team's calendar, schedule meetings, appointments, and travel arrangements.
• Prepare correspondence, reports, presentations, and other documents on behalf of the leadership team.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Coordinate logistics for meetings, events, and conferences, including venue booking and travel arrangements.
• Maintain accurate records and filing systems, and track budgets and expenses for the communication team.
• Conduct research and gather information as requested by the leadership team.
• Prepare agendas and minutes for meetings, and liaise with other departments and external stakeholders.
• Provide general administrative support to the communication team while handling confidential information with professionalism.
   

What You'll Need
 

• At least 5 years of experience in a similar role supporting high-profile or senior-level executives.
• Proficiency in email management and Microsoft Office applications; experience in the communication industry is a plus.
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills, along with active listening and interpersonal savvy.
• Problem-solving and critical thinking abilities, with sound decision-making under pressure.
• A proactive approach, adaptability, emotional intelligence, and a positive attitude.
• Professionalism, discretion, reliability, and dependability in fulfilling commitments and maintaining confidentiality.